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Offer Letter
You have chosen your candidate, and now you have to put the offer in writing. A good offer letter does two things at once: it makes the person feel genuinely wanted, and it lays out the terms clearly enough that there is no confusion later. LetterLotus turns your answers into a warm, professional offer letter that includes the at-will and not-a-contract language a sound offer letter needs.
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- 4 drafts to choose from
Writing assistance tool · Not legal advice. LetterLotus is not a law firm and does not provide legal advice. No attorney-client relationship is created by using this tool.
Your letter
- Senior Software Engineer, full time
- $95,000 base, starting June 16
- reports to Priya Raman, onsite in Austin
written into
We are pleased to offer you the position of Senior Software Engineer at Acme Corporation, starting June 16 at a base salary of $95,000, reporting to Priya Raman.
The offer is contingent on a background check and work authorization. Please sign and return it by June 2.
Balanced & Thorough
How It Works
Pick your favorite draft
We generate 4 different versions of your letter, each with a different tone. You pick the one that sounds most like you.
Edit, download & use
Make any edits you want, then download a print-ready PDF or Word document. It's your letter.
What Your Offer Letter Covers
- A warm opening that congratulates the candidate and extends the offer
- The headline terms: title, start date, compensation, reporting line, and status
- Any conditions of the offer, such as a background check or work authorization
- At-will and not-a-contract language that keeps the letter an offer, not a contract
- Clear instructions on how and by when to accept
Frequently Asked Questions
Is an offer letter a binding contract?
Generally no, when it is drafted properly. An offer letter extends a job offer and summarizes the headline terms, but it is not the same as an employment contract. The letters this tool generates include an at-will statement and an explicit statement that the letter is not an employment contract, which is what keeps an offer letter from being read as a binding agreement. If you want a binding, negotiated agreement, that is an employment contract, and an attorney should draft it.
What is the difference between an offer letter and an employment contract?
An offer letter extends the offer: it is short, warm, and states the core terms so the candidate can accept or decline. An employment contract is a detailed, negotiated, binding agreement that governs the full relationship, including restrictive covenants, equity, and termination procedures. This tool writes the offer letter. It does not draft the employment contract, and it does not draft binding terms such as equity grants, non-competes, or confidentiality agreements.
How is this different from a letter of intent?
In a job context, a letter of intent is usually written by the candidate to accept an offer in writing. An offer letter is written by the employer to extend the offer in the first place. They are opposite sides of the same exchange. If you are the employer making the offer, this is the right tool. If you are the candidate accepting one, use the letter of intent instead.
Does the letter include at-will employment language?
Yes. Every offer letter this tool generates includes an at-will statement, which says employment is for no fixed term and either party may end it at any time, and an explicit statement that the letter is not an employment contract. This is standard, recommended language for offer letters. One exception worth knowing: Montana is not an at-will state, so if you employ people there, have the letter reviewed before sending.
Can it draft equity, a bonus plan, or a non-compete?
No. Equity grants, vesting schedules, bonus formulas, clawbacks, non-compete and non-solicit covenants, confidentiality and invention-assignment agreements, and severance are binding contract terms. This tool does not draft them. If your hire includes any of these, the letter can mention that a separate agreement will be provided, and an attorney or HR professional should draft that agreement.
Does this tool give legal or HR advice?
No. It helps you write an offer letter from the facts you provide. It does not tell you what employment law requires of you, such as the correct exempt or non-exempt classification for a role, what a background check legally requires, or what makes an at-will disclaimer enforceable in your state. Because an offer letter can carry contractual weight, have it reviewed by an attorney or HR professional before sending, especially for non-standard terms.
What should a job offer letter include?
The core terms are the job title, the start date, the compensation, who the person reports to, and the employment status. A strong offer letter also names any conditions of the offer, such as a background check or proof of work authorization, includes at-will and not-a-contract language, and tells the candidate how and by when to accept. The questionnaire walks you through each of these.
How much does this cost?
$39, one time. No subscription, no hidden fees. You get PDF, Word, and clipboard formats, plus inline editing and unlimited re-downloads.
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Important: This is a writing tool, not legal or HR advice. Consult an attorney or HR professional for guidance on your specific situation.
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Strong candidates field more than one offer. Get your offer letter out quickly so the timing works in your favor.
Writing assistance tool. Not a law firm. Not legal advice.