Answer a few questions
Short, specific questions pull the right details out of you. You won't stare at a blank page.
Donation Request Letter
A good donation letter does one thing well: it names the cause, says exactly what the donation pays for, and asks for a specific amount. Whether you're a PTA treasurer writing to local businesses, a capital-campaign chair writing to alumni, a scout troop leader asking a family fund, or an individual coordinating mutual aid, LetterLotus helps you put a warm, specific ask on paper.
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Writing assistance tool · Not legal advice. LetterLotus is not a law firm and does not provide legal advice. No attorney-client relationship is created by using this tool.
Your letter
- the 1998 playground was condemned in March
- 412 students, recess is in the parking lot
- $50,000 by June 30 unlocks a matching grant
written into
The playground at Parkside Elementary was condemned in March, and 412 students have held recess in the parking lot since. We need $50,000 by June 30 to unlock a match.
A gift of $250 sponsors one classroom's equipment, and I would be glad to walk you through the plans and the budget.
Balanced & Thorough
How It Works
Pick your favorite draft
We generate 4 different versions of your letter, each with a different tone. You pick the one that sounds most like you.
Edit, download & use
Make any edits you want, then download a print-ready PDF or Word document. It's your letter.
What Your Donation Request Covers
- A specific cause and the concrete outcome a donation funds
- An ask for a specific dollar amount or range, not a vague request
- The impact narrative grounded in real outcomes, not abstractions
- Recognition or what the donor receives, if applicable
- A clear next step and how to send the gift
Frequently Asked Questions
Should I mention tax-deductibility?
Only if you know your tax status and you are stating a fact, not giving advice. If your organization is a registered 501(c)(3), the letter can say so and reference your EIN if you provide it. What the letter will NOT do is advise the donor on their specific tax treatment, claim the donation is "fully tax-deductible," or guess at deduction limits. Whether a particular donor can deduct a particular gift depends on their own tax situation, and that is a question for their tax advisor — not for a fundraising letter.
How specific should the ask be?
Very specific. The single biggest predictor of whether a donation letter works is whether the reader knows exactly what the money does. "Your support helps our community" gets skimmed. "$250 sponsors one student for a year at our after-school reading program" gets read. Lead with a dollar amount (or a tight range) and tell the reader what that amount actually buys or funds. Vague asks produce vague responses.
Can I use this for personal asks, not just nonprofits?
Yes. The letter works for a wide range of situations: a small nonprofit asking a local business for a sponsorship, a PTA or booster club soliciting donations from parents, a scout troop or church group fundraising for a trip, a capital campaign for a new building or scholarship, a family fund or alumni group raising money for a specific project, or an individual coordinating mutual aid for a friend in crisis. Any situation where one person or group is asking another for a specific gift in writing fits here.
How is this different from a thank-you letter?
A donation request letter asks for a gift; a thank-you letter follows up after the gift arrives. The two are paired but distinct. If you are writing to acknowledge a donation you have already received, our thank-you letter is the right tool. If you are writing to invite a gift you hope to receive, you are in the right place.
Should I attach materials with the letter?
Often, yes. A one-page fact sheet about your project, a budget summary, photos of the work, or a brief case statement gives the donor what they need to evaluate the ask without making the letter itself long. The letter LetterLotus generates is the cover letter — short, warm, and specific. The supporting materials live alongside it.
What if I don't have a fixed dollar amount in mind?
Pick one anyway. A specific suggested amount, even a range, gives the donor a reference point. "Gifts at any level help" reads as a default fallback line; "A gift of $100, $250, or $500 makes a real difference for [the specific outcome]" reads as a real ask. Anchoring the request to outcomes the donor can picture matters more than picking the perfect amount.
Can I send the same letter to many donors at once?
Yes, but personalize what you can. A donation letter that opens "Dear Friend" works for a mass mailing; the same letter with "Dear Maria" handwritten in works better. Where possible, address the letter to a real person at the recipient organization (the foundation officer, the giving committee chair, the business owner) and reference a prior connection in a sentence. The letter we generate handles the substance — your personal touch on top of it lifts the response rate.
Is this legal advice?
No. This tool helps you write a warm, specific fundraising letter. It does not provide legal, tax, or accounting advice, does not certify your organization's tax status, and does not advise on charitable solicitation registration requirements (which vary by state and may apply if you are soliciting donations across state lines). For any question about tax-deductibility, IRS classification, 501(c)(3) compliance, or whether you need to register before fundraising in a given state, consult a licensed tax professional or attorney.
How much does this cost?
$39, one time. No subscription, no hidden fees. You get PDF, Word, and clipboard formats, plus inline editing and unlimited re-downloads.
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Ready to Write Your Letter?
Campaigns close. Events arrive. Matching grants expire. The sooner the letter is in the mail, the more time the donor has to say yes.
Writing assistance tool. Not a law firm. Not legal advice.