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Employment Verification Letter
Landlords, mortgage brokers, and lenders ask employees to produce a verification letter on company letterhead. LetterLotus helps the HR rep, manager, or owner put one together in a few minutes, with the right facts in the right order.
- Ready in minutes
- No subscription
- 4 drafts to choose from
Writing assistance tool · Not legal advice. LetterLotus is not a law firm and does not provide legal advice. No attorney-client relationship is created by using this tool.
Your letter
- Michael Torres, Senior Software Engineer
- started March 14, 2022 — full time
- $85,000 base, verifying for a lease
written into
This confirms that Michael Torres has been employed by Acme Corporation as a Senior Software Engineer since March 14, 2022, full time, at a base salary of $85,000.
His position is not seasonal and his pay is deposited biweekly. I am glad to confirm anything further.
Balanced & Thorough
How It Works
Pick your favorite draft
We generate 4 different versions of your letter, each with a different tone. You pick the one that sounds most like you.
Edit, download & use
Make any edits you want, then download a print-ready PDF or Word document. It's your letter.
What Your Employment Verification Covers
- The signer's role at the company and the employee they are verifying
- The employee's job title and dates of employment
- Employment status (full-time, part-time, contractor, indefinite, or fixed-term)
- Annual salary or hourly wage, when the requester needs it
- A short factual line about why the letter was requested, if known
- A standing offer to confirm details by phone or email
Frequently Asked Questions
Who actually writes this letter, me or my employer?
An employment verification letter is written by the employer, not the employee. Your HR rep, manager, or business owner is the right signer. If your employer asks you to draft something they can sign, this tool helps you put a clean version in front of them.
How is this different from an employment reference letter?
An employment verification letter confirms facts: job title, dates of employment, status (full-time, part-time, contractor), and salary. It does not say anything about how good the employee is. An employment reference letter is a recommendation written for a future employer and speaks to performance, achievements, and fit. If you need a recommendation, use our employment reference letter generator instead.
Can the letter go on company letterhead?
Yes, and most requesters expect it. The tool produces a plain text letter. Paste the body into your company letterhead template, print it, and sign. The letterhead is what most landlords and lenders use to confirm the letter is genuine.
Do we have to include salary?
Only if the requester needs it. Landlords and mortgage brokers usually do. Some immigration sponsors and onboarding checks do not. Ask the employee what the requester is looking for. If salary is not relevant, leave that question blank and the letter will omit it.
What about hours, performance, or future plans?
We keep the letter to verifiable facts. We do not include performance evaluations, predictions about future employment, promises of continued employment, or hours the signer does not personally supervise. Those statements can create liability for the employer and are out of scope for a verification letter.
Is this the same as an I-9 or a VOE form?
No. The I-9 is a federal employment-eligibility form, not a letter. A Verification-of-Employment (VOE) is a specific lender or government form with required fields. This tool produces a standard verification letter that works for most rental, lender, and general third-party requests. If the requester sent a specific form, fill out their form.
Does this tool provide legal or HR advice?
No. This is a writing tool. It does not provide legal, employment, or HR advice. If your company has a policy that limits what verification letters can say, or if the requester is asking the employer to certify something they cannot verify, run the letter past HR or legal before signing.
How much does this cost?
$39, one time. No subscription, no hidden fees. You get PDF, Word, and clipboard formats, plus inline editing and unlimited re-downloads.
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Ready to Write Your Letter?
Rental applications, mortgage approvals, and onboarding deadlines move fast. Get the letter to the requester today.
Writing assistance tool. Not a law firm. Not legal advice.